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Sport / Village Support Operation Centre Specialist

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Vacancy ID:

Date: 2 April 2014

Deadline: 7 April 2014

Work conditions: Full time, Contract

Location: Baku, Azerbaijan

Company: Baku European Games Committee

Salary: 1800-2000 AZN




Job Purpose:

  • The Village Support Operations Centre Specialist will work with the Village Supports Operations Centre Manager to coordinate the Village Support Operations Centre (VSOC) for the Athletes’ Village (AVL) and Media Village (MVL).

Key responsibilities
Key Objectives:

  • Work with the VSO (Village Support Operations) for the development and smooth running of the Test Events, concentrating on the WOS (Work Order System).
  • Provide the bilingual support (English, Russian and Azeri) to all Village Operational areas (AVL and MVL), especially to the VSOC.
  • Develop the documentation required for the operation of the VSOC (Village Support Operations Centre).
  • Assist the Village Support Operations Centre Manager in the Issues Tracking, Reporting and Resolution.
  • Coordinate support to the Village Logistics and Village Keys I&I
    (Inspections& Inventories) Departments when required.
  • Participate in the contingency and emergency planning of VSO and MVSO.
  • Support the management and assignment of VSO’s entire allocation of Volunteer staff during Test Events and Games Time.
  • Assist VSO and MVSO site management in administrating the contractor induction and accreditation process.
  • During Operational phases the further duties and tasks may be required; Village Support Operations Management will advise accordingly.

Key accountabilities

  • Ensure the VSOC operating plans are delivered at a premium level, meeting the time respond guideline.
  • Coordinate communication channels of the internal and external stakeholders of VSOC in relations to MDS (Master Delivery System), WOS and other operational areas.
  • Supervise and support the VSOC Assistants and Volunteers.
  • Lead of the VSOC radio allocation, distribution and on-air traffic management during assigned shifts.
  • Act as the Duty Manager when required.
  • Oversee and manage data input and reports production from WOS.
  • Allocation and prioritization of logistic/maintenance related work orders during operational phases.
  • Ensure smooth running of shifts transition and handover during Test Events and Games Time.

Knowledge:

  •  A strategic thinker who possesses strong negotiating and tactical skills
  • Previous experience working in a fast-paced, multi-level, project based environment with emphasis on timelines and delivery
  • Proven ability to adapt and be flexible in an rapidly changing environment

Specialist Skills:

  • The ability to remain flexible when faced with ambiguity or constant change
  • Highly developed facilitation, communication and negotiation skills
  • High level of proficiency with general Microsoft Office PC applications (e.g. Word, Excel, Power Point, Outlook. etc.)
  • Previous experience of working with any Operational Programme is an advantage

Teamwork:

  • Participates and engages effectively with others
  • Able to multitask and willing to take on additional roles and tasks
  • Adaptable
  • Reliable
  • Earns respect and is respectful towards others
  • Trustworthy and discreet; maintains confidentiality
  • Helpful and supportive towards others
  • Delivers for the team
  • Open with everyone and takes time to talk to people

Communication:

  • Shares knowledge and information with others
  • Open and transparent
  • Embraces and absorbs new information
  • Consults widely
  • Comes up with ideas and communicates these to others
  • Deals with ambiguity
  • Prepared to challenge information and bureaucracy
  • Able to adapt style of communication and approach
  • Communicates clearly and concisely

Delivers Results:

  • Displays a clear vision and knows what they want to achieve
  • Plans ahead and manages time effectively
  • Thrives on continuous change and adapts positively
  • Takes accountability and ownership of tasks and problems
  • Tenacious and seeks to overcome obstacles and challenges
  • Meets milestones and is committed to achieving a positive result
  • Uses initiative to resolve matters within control and understands when to pass on relevant issues or incidents
  • Follows rules and guidelines
  • Provides quality work that is fit for purpose

Commitment, Motivation & Drive:

  • Embraces diversity and displays respect and loyalty to colleagues and the organisation
  • Motivated and proud to be part of the experience
  • Takes pride in personal development
  • Professional and polite manner
  • Approachable and welcoming
  • Enthusiastic and displays keen interest in sport
  • Games focussed and passionate about success of the games
  • Dynamic
  • Positive attitude and optimistic
  • Resilient, calm and in control of emotions
  • Focussed on delivering exceptional customer service

Interested candidates are required to send their resume to baku2015@hrcbaku.com indicating Village Support Operation Centre Specialist position in the subject of the letter.