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Oil and Gas / Project Administrator


Vacancy ID: 000555

Date: 8 December 2014

Deadline: 30 December 2014

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: negotiable

Job Description:

  • A Project Administrator is required to join a Site based team in a Construction Yard in Baku, Azerbaijan
  • The candidate will be required to provide all administration duties to support to the Site Commissioning Team along with supporting the Commissioning Manager with the efficient running of the site office
  • The Team will be mostly English speaking, so proficiency in dual language of Azerbaijani and English is required
  • The role will be based on 5 days per week with very occasional requirement for extra hours
  • Fluent spoken and written English and Azerbaijani is required
  • Knowledge of local area
  • Previous experience in a similar role
  • IT skills including experience of MS Word, Excel, Powerpoint and Outlook
  • Experience in a secretarial/administration role
  • Excellent communication skills
  • Excellent organisation skills
  • Ability to work as part of a team and use their own initiative



  • Assist the Commissioning Manager in the efficient running of Site Activities, Team support and Project Administration
  • Co-ordinate with the Commissioning Manager to align work schedules, transport and travel
  • Work as part of the integrated Site team, reporting to the Site Lead Engineer
  • Be the focal point for Site announcements (HSSE, Site Notices, etc) for distribution to the Site Team
  • Typing of correspondence, minutes of meetings and updating spreadsheets
  • Photocopying, scanning and general filing
  • Work & Residency and Visa coordination
  • Coordination of expenses and timesheets
  • Preparing weekly returns to Head Office
  • Tracking of hours and for reporting on a monthly basis
  • Conduct Site induction training for new starts
  • Issue safety equipment to new starters and renew items as required
  • Organisation of in country training courses for site personnel
  • Maintain and update Training log
  • Coordinate and manage transport, accommodation and travel for Site Commissioning Team
  • Maintain office supplies and safety equipment stock levels
  • Responsibility for Petty Cash