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Sport / Executive Assistant

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Vacancy ID: Req 000603

Date: 20 February 2015

Deadline: 20 March 2015

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: negotiable




Job description:

  • Assisting the Project  Manager in maintaining records and information in CMS (Cleanevent Management System)
  • Preparing for presentation, meetings and office duties supporting the event
  • Reviewing and updating Staff Plans in line with Forecast dates and in conjunction with the Precinct Manager
  • Ascertaining the required event site office equipment, furniture, stationery, and consumables for office sites.
  • Assisting with the preparation of Contract Deliverables as applicable and required.
  • Produce detailed operational plans that specify what is to be done, when it is to be done and by how many people – Daily Run Sheets
  • Ensure all administrative paperwork is completed as required.
  • Where necessary, attend pre-event briefings and site visits for planning purposes and Test Events and be able to translate minutes and type into Azeri or English
  • Ensuring meal tickets are distributed to the team 

Requirements:

  • Must be Bilingual in Azeri, Russian and Turkish.
  • Excellent client service Skills
  • Great Customer service Skills
  • Must have excellent Microsoft Office to include Excel Skills
  • Excellent organisational and resource management skills
  • Well developed communication skills