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Oil and Gas / Training Coordinator

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Vacancy ID: Req/000136

Date: 1 July 2013

Deadline: 18 July 2013

Work conditions: Full time

Location: Baku, Azerbaijan

Salary:




Main responsibilities:

  • To provide a safe working environment for all employees, mitigate the risks;
  • Ensure ethical behaviour in line with code of conduct;
  • Manage the environmental risks associated with the business unit;
  • Create the environment that allows all employees to develop and succeed;
  • Overall profit and loss accountability for each business unit;
  • Support the creation and implement the company strategy towards the customer, through understanding the customer, its business, its strategy and their industry. Ensuring this translates into a strategic business action plan;
  • Maximise the scope of the existing portfolio ensuring contract renewal is achieved when desired by the organisation;
  • Plan and drive the overall growth of the company volume within OG&P Service by increasing the company portfolio as well as new business opportunities (measured by contract performance) to meet the budget targets;
  • Support the development of the Service strategy and create a framework that allows the team to perform effectively and deliver the OG&P Service portfolio.

Customer values:

  • Interact and manage key customers and their expectation of the Service product;
  • Ensure legal compliance for customers;
  • Customer Empathy;
  • Responsive to customer requests;
  • Understanding of the customers’ economies.

Knowledge, Skills and Experience

Education:

  • Must have a bachelor’s degree.

Experience:

  • Minimum of one year full-time office experience or other relevant experience.


Key Competencies:

  • Organizing and prioritizing;
  • Planning;
  • Networking;
  • Information seeking.

Challenges:

  • Event planning, management and execution of logistics for all training conferences;
  • Securing and managing training locations, including event space and lodging;
  • Securing catering for all events, including negotiating with and managing vendors and staying within pre-set budget for each event;
  • Assess training needs for new and existing employees including PDA effectiveness;
  • Identify internal and external training programs to address competency gaps;
  • Organize, develop or source training programs to meet specific training needs;
  • Inform employees about training options;
  • Map out training plans for individual employees;
  • Facilitate learning through a variety of delivery methods including classroom instruction, virtual training, on-the-job coaching;
  • Design and apply assessment tools to measure training effectiveness;
  • Establish and maintain relationships with external training suppliers;
  • Creating and organizing training materials including participant binders and handouts, name tags, table tents, signage, etc;
  • Ensuring appropriate supplies are on site for all events;
  • Summarizing evaluation reports for trainings and providing outcomes within one week of each training;
  • Supporting administrative functions of training program and staff, as needed. This includes but is not limited to: correspondence with training participants and clients, data entry, filing, photocopying, scheduling, booking travel, etc;
  • Housing, maintaining, and updating the hard files and electronic files pertaining to training programs and clients;
  • Keeping databases for individual programs updated with latest training materials;
  • Compiling final reports for training programs;
  • Managing and updating competency matrix/training record database as new trainings are created, or old ones updated and improved;
  • Other duties as assigned.