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Oil and Gas / Vessel Administrator

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Vacancy ID: Req000735

Date: 5 November 2015

Deadline: 20 November 2015

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable




Job Description:

  • Support the administration management of the personnel on board, assigning also the accommodation and liaising with the travel agent for the personnel travelling;
  • Follow-up the vessel HR Plan.
  • Maintain administration of all personnel on board in line with Company procedures;
  • Assure efficient co-ordination of personnel tracking system and administration of personnel matters on board;
  • Prepare and co-ordinates crew changes as instructed by the OCM for Project & technical crew;
  • Monitor and organize the arrival and departure of all Project personnel and arrange transport of all departing personnel to final destination;
  • Ensure all new arrivals are in possession of a valid medical certificates and valid safety training certificates as per Company training matrix – informs Master of any deficiencies;
  • Retain passports and seaman books of all personnel unless instructed by the OCM/Master that they are kept by the Marine department onboard;
  • Maintain personnel data and retain copies of medical certificate and safety training certificates;
  • Allocate cabins for all personnel and maintain records for Muster Lists;
  • Maintain and update Project Crew List/ POB (personnel on board);
  • Receive and process time sheets of all Subcontractors;
  • Assist project personnel to document and maintain their individual competence Portfolio’s and Logbooks;
  • Maintain and keep in good order the training certificates of the project team;
  • Liaise with the Vessel HSE to identify training gaps and potential dates for re-assessments;
  • Ensure all certificates issued to vessel personnel under the CA&A scheme are kept in such a way that authenticity or confirmation of issue of a certificate can be verified at a later stage if necessary;
  • Fully adhere, at all times and irrespective of the work place, to Company Health, Safety, Environmental and Quality (HSEQ) policies, procedures and requirements;
  • Perform other related duties as assigned by Superior.

Requirements:

  • Excellent time management and strong organisation skills;
  • Exceptional follow-up abilities and problem solving skills;
  • Ability to handle stress well and work under pressure;
  • Assume responsibility/accountability;
  • Be proficient in MS Office programs.
  • Education: Higher Education Graduate;
  • Experience in administrative role preferable in Offshore, Marine, Oil and Gas and Gas Industry;
  • Knowledge of Languages: English (fluent), Azerbaijani (fluent);Proficiency in English & Azerbaijani is essential!