• Тренинг: Манипуляции в переговорах

  • People matter

  • Effective Business Process Outsourcing

  • Customized Training Courses

  • Manage Your Resources with HRC

  • 10 Benefits of Psychometrics in HR

Oil and Gas / Accounts Payable Assistant


Vacancy ID: Req000751

Date: 2 December 2015

Deadline: 21 December 2015

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable

Job Description:

  • Ensure incoming invoices are date stamped and registered
  • Process incoming invoices for verification to procurement department or purchase order initiator
  • Manually match invoices against PO and calculate invoice content
  • Communicate to Procurement Department any discrepancies
  • After verification process, get approval for payments
  • Arrange payments orders for approved invoices as per supplier terms and as per Company procedure
  • Enter accounts payable data into computerized system per project, per cost allocation procedure, and against open PO
  • Receive appropriate credit notes from supplier, if necessary
  • Maintain supplier contacts/details list
  • Maintain good working relationship with suppliers, projecting a professional image of the Company at all times
  • Process supplier payments after approval and allocate payments to supplier accounts with involvement of Accounts Payable Leader
  • Collate and accurately process all company credit cards statements and receipts
  • Set up new supplier accounts and make changes to standing data, ensuring accuracy of master data
  • Provide necessary accounts payable information to local accountants when requested
  • Supply details to suppliers in a professional and helpful manner
  • Provide additional support to the Finance Division as deemed necessary by the Accounts Payable Leader/Deputy Finance Manager
  • Maintain good working relationship with the divisions for support of project
  • Assist Accounting group in supporting the operations of all Company divisions
  • Obtain accurate exchange rates when required
  • Assist with other activities as required by Accounts Payable Leader/Deputy Finance Manager or other Division Heads
  • Reconcile payments to purchase order log
  • Capture invoicing information for billing from Ltd to LLC
  • Prepare payment sheets projections in advance by currency
  • AP reconciliation
  • Filing and other administration duties as required


  • Standard Grade Qualifications or equivalent experience within an accounting environment
  • Minimum 1 year’s equivalent experience within an accounting environment 
  • Experience in Finance/Accounts department
  • Minimum 1 years’ experience in Finance/Accounts department, preferably within the Oil & Gas industry
  • Good command of the English language, written and verbal – ability to communicate information clearly, concisely, accurately
  • Computer Literate – particularly Excel and Word.
  • Team Player, excellent interpersonal and organizational skills.
  • Conscientious, reliable, hardworking, professional, and motivated
  • Detail oriented; able to work in a fast paced industry
  • Ability to work with minimal supervision
  • A good understanding of financial or ERP systems and knowledge of basic accounting