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Advertising & Public Relations Services / Admin Assistant

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Vacancy ID: Req000777

Date: 9 February 2016

Deadline: 29 February 2016

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable




Job Description:

The main purpose of the role is to provide administrative operational support to Embassy in Azerbaijan. 

  • To work alongside colleagues to provide administrative operational support for Embassy projects 
  • To produce structured and well researched reports in line with individual or corporate requirements and produce those reports within reasonable and agreed timescales. 
  • To maintain up to date databases of information related to Embassy projects. 
  • To identify and organise training opportunities. 
  • Continued support for all members of the team and branch administration. 
  • Maintaining and developing relationships with Embassy colleagues and key external stakeholders. 
  • Where support is needed, respectfully manage colleagues to assist. 
  • Manage their own responsibilities and expectations in a calculated, organised and professional manner.
  • Meet and greet clients and visitors.
  • Setup and coordinate meetings and conferences.

 

Requirements:

  • Demonstrated strong organisational skills, attention to detail and the ability to work under pressure and manage priorities with limited supervision. 
  • Demonstrated sound oral and written communication skills. 
  • Well developed interpersonal skills
  • Flexibility and a willingness to undertake a variety of tasks
  • Experience in managing an office or in providing secretarial/administrative support. 
  • Experience in organising or coordinating events.
  • The successful candidate must have at least upper-intermediate level of English and intermediate level of Spanish (written and spoken).