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Oil and Gas / Expediting, Shipping and Customs Officer


Vacancy ID: Req000809

Date: 25 April 2016

Deadline: 25 May 2016

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable

Job Description:

  • Ensure the coordination of the shipping and customs activities guaranteeing that all goods and materials are delivered to the final destination promptly and properly transported to avoid physical damage and delay versus projects requirements;
  • Guarantee supplies expediting, inspection/testing services and relation with internal/external personnel, according to criticality level, type of inspection and cycle phases scheduling related to deliveries, transport arrangements and compliance with the contractual terms check;
  • Review Purchase Order and all the contractual documentation in order to detect discrepancies and prevent any misunderstanding that could potentially cause delays;
  • Ensure that the vendor supply schedule covers all the supply cycle phases (engineering, procurement, construction, inspection, preparation for shipment and transport) and its compliance with contract delivery terms and dates;
  • Guarantee exhaustive and punctual data updating in SAP and support and validate any vendor activities carried out directly on SAP (Supplier on WEB), where applicable;
  • Perform inspections and tests in coherence with vendor Inspection and Test Plan providing vendor;
  • Provide Non‐Conformity Reports and Punch Lists when required;
  • Ensure the vendor Manufactured Data Book review and approval;
  • Provide feedback about vendor and forwarders performance;
  • Prepare the project‐specific procedures for transportation and packaging of project materials;
  • Prepare the technical enquiry package for transport project agreement;
  • Plan the transport activities with Project Material Manager and Expediting Department;
  • Coordinate the forwarders and/or customs agents with regard to the management of the transport of the goods, in accordance with the transport agreements/contracts;
  • Manage the documents required to the execution of the transport activities, such as import, export and transit of materials in accordance with customs, port requirements and company guidelines;
  • Produce transportation, inspection reports in accordance with project requirements;
  • Keep constantly up‐to‐date the budget of the transportation agreements;
  • Support the material purchasing department to manage transport issues (choice of the INCOTERMS, etc.).


  • Higher education
  • 3 years or more in Oil and Gas Construction Industry
  • English (fluent), Azerbaijani (fluent).
  • Good negotiation skills;
  • Knowledge of software such as SAP (preferable);
  • Be fluent in standard software for PC such as MS Office;