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Oil and Gas / Buyer

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Vacancy ID: Req000876

Date: 9 January 2017

Deadline: 9 February 2017

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable




Responsibilities:

  • Execution of CLIENT Purchase Request to Purchase Order process in procuring materials and services for CLIENT, which includes end-to-end delivery, i.e. from requisition handling to PO placement. 
  • Personnel shall manage, track, expedite, change and close PO’s; create releases against CLIENT’s Master Agreements and Blanket Orders; create work orders to ensure timely delivery of CLIENT’s inventory stock items; coordinate freight forwarding activities associates with PO’s, work orders, releases, etc.; manage performance conversation with CLIENT Suppliers when and as required by CLIENT.
  • Performing one-off purchases for tactical materials and services, in compliance with CLIENT’s global and regional sourcing and contracting standards;
  • Delivery of all activities as described in CLIENT’s Standard Operating Procedures documented and maintained by CLIENT’s Procurement Services Team;
  • Ensuring that all activities by are performed  in accordance with CLIENT’s corporate policies and processes, defined governance and delegations of authority, as well as external laws and regulations;
  • Develop reports specific to P2P activities in AGT Buyers Team.
  • Comply with CLIENT’s Anti-Corruption and Money Landry Procedures.
  • Comply with CLIENT’s Code of Conduct.
  • Comply with the provisions of Confidentiality Agreement.
  • Obtain PO material and/or services requirements to be communicated to suppliers from CLIENT’s internal customers (“The Lines”).
  • Support CLIENT’s conformance and compliance activities related to CLIENT’s spend, including conformance with CLIENT’s OMS 2.5 and OMS 6.6, CDD and audit, amongst other.
  • Coordinate with CLIENT’s Logistics and Materials Management Departments and supplier personnel involved in scheduling /tracking / monitoring /services and/or material movements.
  • Understand and deliver POQR and COPAS materials requirements, where and if required.
  • Resolve invoice exceptions for PO’s placed.  Escalate to Procurement Services Buyers Team Lead the exceptions requiring special analysis or approach.
  • Identify HSSE and/or other risks related to materials and services supply and escalate those to Procurement Services Buyers Team Lead.
  • Gain and maintain expertise in AGT Region to support P2P activities P2P system.
  • Generate Request for Quotation (“RFQ”) based on scope of work provided by The Lines via Desktop Requisition (“DR”).
  • Analyze and confirm supplier bids, and manage award and contracting (via stand-alone, call-off, or PO.)

Responsible for complying with the requirements of the QA and HSE Management System through working in accordance with all relevant, Procedures, Working Instructions, Workplace Precautions and controls mentioned in the Risk Assessments.  In addition the incumbent is responsible for:

  • Understanding the hazard profile of the Division/Department and the systems in place to ensure risks are adequately controlled.
  • Understanding the quality and HSE requirements in customer contracts and projects and ensuring they are met during delivery stage.
  • Managing and controlling risks at strategic levels and ensuring the workforce is trained and well informed.
  • Setting the tone in matters of HSEQ - setting standards that meet Company and / or client QA & HSE requirements, abiding by them and seeing that others do as well.
  • Motivating and inspiring the workforce to overcome barriers and encouraging innovation.
  • Engaging the workforce in the promotion and achievement of safe and healthy conditions and quality requirements.
  • Communicating to the workforce their HSEQ responsibilities and holding them accountable.
  • Fostering a “just culture” and not tolerating poor health and safety attitudes or performance.
  • Getting involved by being visible at the worksites and making regular interventions to reaffirm the effectiveness of the QHSE Management system and demonstrating interest and care and concern.
  • Challenging risk perception, particularly for those tasks commonly referred to as “routine”.
  • Ensuring corrective actions are effectively implemented and learning’s are shared and understood following an investigation of HSE incidents, quality non-conformities or customer complaint.
  • Regularly taking part in HSEQ meetings and annual reviews of the division/department’s performance and communicating matters of concern to the management team.

 

Qualifications:

  • Associate’s or Bachelor’s degree equivalent
  • Professional PSCM qualification (CPSM or MCIPS or equivalent).
  • Sourcing – Level 2 (Basic Application).
  • Purchase to Pay – Level 2 (Basic Application).
  • Supplier Performance Management - 2 (Basic Application).
  • Managing PSCM Systems & Tools – Level 2 (Basic Application).
  • Post-award Contracting Management – Level 2 (Basic Application).
  • High school diploma or certificate.
  • Good written and oral communication skills needed to effectively deliver against accountabilities.
  • Good command of the English language, written and verbal – ability to communicate information clearly, concisely, accurately.
  • Computer Literate – particularly Excel and Word.
  • Team Player, excellent interpersonal and organizational skills.
  • Conscientious, reliable, hardworking, professional, and motivated.
  • Customer focus.
  • Detail oriented; able to work in a fast paced industry.
  • Ability to work with minimal supervision.