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Oil and Gas / Office Support/Receptionist

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Vacancy ID:

Date: 25 April 2017

Deadline: 25 May 2017

Work conditions: Full Time

Location: Baku, Azerbaijan

Salary: Negotiable




Job Description:

Provide office support services to ensure efficient and effective administration of office including the following tasks:

  •  Receive, direct and relay phone, fax and e-mail messages
  • Direct the customer to the appropriate staff member
  • Pick up and deliver the mail
  • Open and date stamp all general correspondence
  • Maintain the general filing system and file all correspondence
  • Assist in the planning and preparation of meetings, conferences and conference telephone calls
  • Make preparations for staff meetings
  • Maintain an adequate inventory of office supplies
  • Respond to public inquiries
  • Provide word-processing and secretarial support

 Perform administrative duties including:

  • Develop and maintain a current and accurate filing system
  • Monitor the use of supplies and equipment
  • Coordinate the repair and maintenance of office equipment

 Performs receptionist functions:

  • Answer all incoming calls and handle caller’s inquiries whenever possible
  • Re-direct calls as appropriate and take adequate messages when required
  • Greet, assist and/or direct visitors and the general public

 Support SME and other staff:

  •  Assist SME and other staff as required
  • Provide administrative services for all staff
  • Maintain, control and keep updated Customer List file (including full details)

 

Requirements:

  • 1-3 year experience as a receptionist
  • Ability to speak  advanced English , Azerbaijani & Russian
  • Effective verbal and listening communications skills
  • Competent in the use of Microsoft Office.
  • Time management skills
  • Team player, good interpersonal skills