Date : 11 February 2024
Salary: Negotiable
Work conditions: Full time
Location: Baku
Document Controller
Key Responsibilities:
Document Management:
∙Conduct rg1strt on, classification,scanning,.filing, and transmission of electronic files I physical paper copies,
financial documents, invoices, plant procedures, and other controlled documents to ensure proper tracking of information anc;i doc1.1ments as required by the department.
∙Operate fi ling units which include receiving requests for fi les' withdrawal from various departments, checking
for required authorization,retrievingft les from fi ling unit,and recording movement of fi les to ensure proper follow up on borrowed fi les and ttleir prompt return.
∙Open new ti les as requested which include receiving file opening requests and providing reference numbers as appropriate to update fi ling lists and pkr odically circulate new lists to departments concerned for reference.
∙Ensure maintenance of a proper sequential numbering system in every document to ensure easy retrieval and management of information per AcwaPower' s procedures.
∙Recommend optimal solutions to improve document management control procedures for plant activities.
Document Management:
∙Conduct rg1strt on, classification,scanning,.filing, and transmission of electronic files I physical paper copies,
financial documents, invoices, plant procedures, and other controlled documents to ensure proper tracking of information anc;i doc1.1ments as required by the department.
∙Operate fi ling units which include receiving requests for fi les' withdrawal from various departments, checking
for required authorization,retrievingft les from fi ling unit,and recording movement of fi les to ensure proper follow up on borrowed fi les and ttleir prompt return.
∙Open new ti les as requested which include receiving file opening requests and providing reference numbers as appropriate to update fi ling lists and pkr odically circulate new lists to departments concerned for reference.
∙Ensure maintenance of a proper sequential numbering system in every document to ensure easy retrieval and management of information per AcwaPower' s procedures.
∙Recommend optimal solutions to improve document management control procedures for plant activities.
Job Description
Requirements:
Policies, Processes, Systems & Procedures:
∙Adhere to all relevant or:ganizational and departmental policies, processes, standard operating procedures,and instructions so that wor i carried out to the required standard and in a consistent manner
Continuous Improvement:
∙Contribute to the identifi cation and implementation of change initiatives, programs,and projects in line with the organization's standards.
Health,Safety, Security & Environment:
∙Adhere to all relevant health,safety, security, and environmental procedures,instructions, and controls so that the safety of employees and environmental compliance can be guaranteed .
Key requirements: Minimum Qualifications:
∙Must be fluent in English.
∙A technical certificate I Diploma in Business Administration.
Minimum Experience:
∙2 years' experience in document control
Skills:
∙Power Plant or Heavy Industrial EPC project experience is preferred.
∙Planning and organizing skills
∙Experience using a computerized document control management system
∙Familiar with technical drawings and tender documents
∙Ability to changes,multi-task,organize and prioritize -
∙Ability to follow workflows and standards -
∙Have strong attention to detail
∙Adhere to all relevant or:ganizational and departmental policies, processes, standard operating procedures,and instructions so that wor i carried out to the required standard and in a consistent manner
Continuous Improvement:
∙Contribute to the identifi cation and implementation of change initiatives, programs,and projects in line with the organization's standards.
Health,Safety, Security & Environment:
∙Adhere to all relevant health,safety, security, and environmental procedures,instructions, and controls so that the safety of employees and environmental compliance can be guaranteed .
Key requirements: Minimum Qualifications:
∙Must be fluent in English.
∙A technical certificate I Diploma in Business Administration.
Minimum Experience:
∙2 years' experience in document control
Skills:
∙Power Plant or Heavy Industrial EPC project experience is preferred.
∙Planning and organizing skills
∙Experience using a computerized document control management system
∙Familiar with technical drawings and tender documents
∙Ability to changes,multi-task,organize and prioritize -
∙Ability to follow workflows and standards -
∙Have strong attention to detail
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